We are seeking a detail-oriented and experienced Accounts Payable Clerk / Specialist to support accounting and financial operations within the manufacturing industry.

The ideal candidate will have a strong background in accounts payable, invoice processing, vouchering, account reconciliation, month-end closing, and cycle count audits. This individual must be organized, accurate, and capable of managing multiple priorities in a fast-paced environment.

Essential Job Functions

• Review, code, and process vendor invoices accurately and efficiently.
• Perform three-way matching to verify invoices against purchase orders and receiving documentation.
• Handle daily invoicing and vouchering activities, ensuring accurate documentation and approvals.
• Ensure proper general ledger coding for operational, maintenance, and overhead expenses.
• Assist with month-end closing procedures, including account reconciliations and financial reporting support.
• Conduct and assist with cycle count audits to verify inventory accuracy and identify discrepancies.
• Reconcile accounts payable aging reports against vendor statements.
• Research and resolve invoice discrepancies involving pricing, quantities, service dates, and payment information.
• Maintain positive vendor relationships through timely communication and issue resolution.
• Collaborate with Operations and internal departments to ensure timely payment of critical vendors.
• Review and validate contract labor invoices, including regular and overtime billing allocations.
• Manage the accounts payable invoice inbox, ensuring timely review, routing, and processing.
• Maintain accurate financial records and supporting documentation.
• Perform additional accounting and administrative duties as assigned.

Required Skills and Abilities

• Strong understanding of accounts payable processes, including invoicing, vouchering, and account reconciliations.
• Experience supporting month-end closing procedures.
• Familiarity with inventory management processes and cycle count audits.
• Excellent attention to detail and accuracy in financial data entry.
• Proficiency in Microsoft Office, particularly Excel, including spreadsheets, basic formulas, and data review.
• Strong organizational and time management skills.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Effective written and verbal communication skills.
• Ability to research, analyze, and resolve invoice discrepancies
• Ability to work independently and collaboratively in a fast-paced environment.

Minimum Qualifications

• High school diploma or GED required.
• Minimum of 2 years of accounts payable experience.
• Experience processing invoices, vouchering, and reconciling vendor accounts.
• Basic to intermediate Microsoft Excel proficiency.

Hours and Workdays

• Days: Monday through Friday
• Primary Schedule: 6:00 AM–2:30 PM
• Alternative Schedule: 7:00 AM–3:30 PM, depending on business need
• Overtime: May be required based on business needs

Commitment to Diversity

As an equal opportunity employer committed to meeting the needs of a multi-generational and multicultural workforce, we recognize that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business.

We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms, both within our company and across interactions with clients, candidates, and partners.

Location: Bakersfield, CA
Compensation: $38–$58 per hour, DOE
Employment Type: Direct Hire | Full-time | Non-exempt
Schedule: Monday–Friday, 40 hours per week
Work Arrangement: 100% onsite
Travel: Approximately 25% for outreach, events, trainings, and other organizational needs

About the Opportunity

Key Staffing is seeking a Public Health Nurse for a community-focused healthcare organization in Bakersfield, CA. This direct-hire opportunity is ideal for a Registered Nurse interested in preventive care, health education, case management, and public health program administration.

The position emphasizes care coordination, assessments, quality assurance, reporting, and program development. Approximately 25% of the role may involve direct patient or client interaction, including screenings, education, and occasional home visits.

The Public Health Nurse will collaborate with nursing staff, medical providers, behavioral health professionals, and outreach and case management teams. The ideal candidate brings strong organizational skills, cultural sensitivity, and a long-term interest in serving American Indian and Alaska Native communities.

Key Responsibilities

• Complete health screenings and intake assessments for adults and children, addressing general health, women’s health, chronic conditions, and HIV/AIDS risk assessment and prevention.
• Develop and coordinate individualized care plans with a multidisciplinary team.
• Educate clients about their healthcare needs, preventive services, chronic disease management, and available community resources.
• Coordinate referrals to primary care, specialty care, and other services to support continuity of care.
• Conduct face-to-face evaluations, educational encounters, screenings, and home visits as required by program or funding requirements.
• Coordinate and oversee case management and outreach activities to support appropriate treatment plans and follow-up.
• Support diabetes care management and oversee diabetes program activities, grant requirements, and deliverables.
• Monitor public health program goals, performance measures, and outcomes; recommend improvements to services and processes.
• Conduct chart reviews and support quality assurance initiatives.
• Maintain accurate electronic health records, including encounter documentation and applicable ICD-10 and CPT coding.
• Maintain client tracking information to support outreach and home visit scheduling.
• Prepare required monthly reports, program records, and grant-related documentation.
• Assist with grant writing, proposals, and the development or revision of clinical protocols, policies, and procedures.
• Participate in community events, outreach activities, trainings, and organizational meetings.
• Keep leadership informed of program activities, pending concerns, and potential issues.
• Provide culturally responsive care and education while demonstrating respect for the communities served.

Required Qualifications

• Bachelor of Science in Nursing (BSN).
• Active California Registered Nurse license.
• Valid California Public Health Nurse certification.
• Minimum of two years of experience as a Registered Nurse.
• Valid California driver’s license.
• Experience using electronic health records and clinical information systems.
• Proficiency with Microsoft Office applications, including Outlook, Teams, and Excel.
• Strong written and verbal communication skills, including the ability to explain health information to individuals and groups with varied educational and cultural backgrounds.
• Knowledge of communicable disease prevention, transmission, and control, along with common medical conditions and care coordination practices.
• Strong organizational skills and the ability to prioritize responsibilities, work independently, and collaborate across departments.
• Cultural sensitivity and a willingness to learn about and respectfully support American Indian and Alaska Native communities.
• Ability to work onsite and participate in required travel.

Preferred Qualifications

• At least two years of public or community health experience.
• At least one year of diabetes care management experience.
• Experience in case management, population health, community outreach, or preventive health education.
• Experience with grant-funded programs, grant reporting, grant writing, or program management.
• Familiarity with public health performance measures and reporting requirements.
• Experience developing policies, procedures, or clinical protocols.
• Experience with Greenway electronic health records.

Benefits

Available benefits include:

• Medical, dental, and vision insurance, with certain employee plan options paid by the organization depending on coverage selection.
• Health savings account and life insurance options.
• Accrued vacation time.
• 56 hours of front-loaded sick time.
• Floating holiday.
• Four-hour birthday vacation award.
• 401(k) eligibility after six months, with up to a 5% employer match.
• Employee Assistance Program.

Additional Position Information

This role offers an opportunity to combine nursing expertise with public health education, program coordination, and community service. Candidates should be comfortable working in a shared, collaborative healthcare environment and seeking a long-term position with a community-focused organization.

Organizational travel does not require employees to use their personal vehicles.

Commitment to Diversity: As an equal opportunity employer committed to meeting the 

needs of a multi-generational and multicultural workforce, Key Staffing recognizes that a diverse 

staff, reflective of our community, is an integral and welcome part of a successful and ethical 

business. We hire local talent at all levels regardless of race, color, religion, age, national origin, 

gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms 

both within our company and across interactions with clients, candidates, and partners.

Key Staffing is currently seeking an experienced Property Manager to oversee the daily operations of a 134-unit affordable housing community in Chico, CA. This role is responsible for managing property operations, resident relations, occupancy, leasing activities, compliance, and affordable housing program requirements while ensuring a high level of service to residents.

This is an excellent opportunity for a property management professional with experience in affordable housing, resident services, leasing, and regulatory compliance. The ideal candidate will be knowledgeable in housing programs, recertifications, income verification, and maintaining compliance with federal, state, and local housing regulations. Due to the size of the community, we are seeking candidates with experience managing larger apartment communities and overseeing high-volume resident, leasing, and compliance activities.

Key Responsibilities
Oversee the day-to-day operations of a 134-unit affordable housing community
Manage resident relations and provide exceptional customer service
Coordinate leasing activities including applications, move-ins, move-outs, and lease renewals
Process applicant files and maintain waiting lists in accordance with program guidelines
Conduct annual and interim recertifications and ensure accurate income and asset verification
Maintain compliance with affordable housing regulations, company policies, and program requirements
Ensure resident files, lease documents, and compliance records are complete and audit-ready
Monitor occupancy levels and assist with marketing and outreach efforts
Coordinate with maintenance staff and vendors to ensure timely completion of work orders and property upkeep
Conduct property inspections and address resident concerns in a professional manner
Assist with rent collection, delinquency follow-up, and resident communications
Prepare reports and maintain accurate property, resident, and compliance records
Utilize Yardi, AppFolio, or similar property management software to manage daily operations

Qualifications
Previous Property Management experience required
Experience managing large apartment communities preferred
Affordable Housing experience strongly preferred
Experience with HUD, Tax Credit (LIHTC), Section 8, Project-Based Voucher, or other affordable housing programs preferred
Experience processing certifications, recertifications, income calculations, and eligibility documentation preferred
Yardi, AppFolio, or similar property management software experience preferred
Strong customer service, communication, and conflict resolution skills
Experience with leasing, resident relations, occupancy management, and compliance
Proficiency in Microsoft Office, including Word, Excel, and Outlook
Strong organizational skills and attention to detail
Ability to manage multiple priorities while maintaining compliance standards
Reliable, professional, and self-motivated

Physical Requirements
Ability to walk the property and conduct inspections as needed
Ability to sit and work at a computer for extended periods
Ability to occasionally lift and move materials up to 25lbs
Ability to travel throughout the property and respond to operational needs

Commitment to Diversity: As an equal opportunity employer committed to meeting the needs of a multi-generational and multicultural workforce, Key Staffing recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.

We are currently seeking an experienced Diesel Mechanic to join a growing industrial maintenance team in Lost Hills, CA. This is a senior-level, temp-to-hire opportunity for a skilled mechanic with extensive experience maintaining and repairing heavy equipment and industrial machinery.

The ideal candidate will have advanced troubleshooting abilities, experience with diesel engines, hydraulic, electrical, and electronic systems, and the ability to lead major repair projects while mentoring junior mechanics.

Responsibilities

• Diagnose and repair diesel engines, hydraulic systems, powertrains, electrical systems, and electronic controls.
• Rebuild and overhaul transmissions, axles, hydraulic pumps, motors, gearboxes, and rotating equipment.
• Troubleshoot computerized control systems, sensors, wiring, ECUs, PLCs, and other electronic components.
• Perform preventive and predictive maintenance to maximize equipment reliability and minimize downtime.
• Lead complex repair projects while coordinating with operators, mechanics, and supervisors.
• Maintain accurate maintenance records, repair documentation, and parts inventory.
• Identify recurring equipment failures and recommend long-term reliability improvements.
• Train and mentor Mechanic I and Mechanic II team members.
• Ensure compliance with all company safety policies, environmental regulations, PPE requirements, and hazardous material handling procedures.
• Assist with welding, fabrication, and equipment modifications as needed.

Requirements

• High school diploma or equivalent (technical certifications preferred).
• Minimum of 5 years of industrial maintenance or heavy equipment mechanic experience.
• Strong knowledge of diesel engines, hydraulics, electrical systems, electronics, and mechanical repairs.
• Experience using computerized diagnostic software and specialized repair equipment.
• Ability to troubleshoot complex equipment failures independently.
• Strong leadership, communication, and documentation skills.
• Valid California driver's license.
• Must pass a drug screen and physical.

Preferred Qualifications

• Welding and fabrication experience.
• Experience with PLCs, VFDs, automation, or industrial control systems.
• Familiarity with vibration analysis, thermography, oil analysis, or predictive maintenance programs.
• Experience mentoring or supervising maintenance personnel.
• Heavy equipment, fleet, or industrial recycling maintenance experience.

Commitment to Diversity: As an equal opportunity employer committed to meeting the needs of a multi-generational and multicultural workforce, Key Staffing recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to msalas@hirekeystaff.com

The Heavy Equipment Operator is responsible for safely operating and maneuvering heavy-duty machinery in a demanding outdoor industrial environment. This role plays a critical part in ensuring projects are completed efficiently while maintaining strict adherence to safety and operational standards.

Primary equipment includes heavy-duty diesel-powered machinery such as scrapers, bulldozers, haul trucks, excavators, and various hydraulic systems. The operator will be responsible for performing pre- and post-operation inspections, identifying potential mechanical issues, and reporting maintenance needs to ensure equipment remains operational, safe, and compliant.

Additional responsibilities may include supporting site operations, maintain work areas, and assisting with basic equipment upkeep as needed.

Key Responsibilities

• Perform pre- and post-operation inspections to ensure equipment (windows, lights, mirrors, cameras, and safety features) is clean, functional, and compliant
• Safely and efficiently operate heavy equipment including loaders, excavators, grapples, and hydraulic cranes to move materials and support site operations
• Monitor equipment condition throughout shifts to ensure operational readiness and minimize downtime
• Determine and verify load weights against lifting capacities to prevent overloads and ensure safe operations
• Load and unload materials such as scrap, debris, and equipment onto trucks and/or rail cars
• Operate hydraulic grapples and magnetic cranes to sort, lift, and process materials
• Assist with yard organization and material staging to support production goals and workflow efficiency
• Perform routine equipment maintenance, including fueling, lubricating, and cleaning assigned machinery

Physical & Work Environment Requirements

• 5-7 years of experience operating heavy equipment such as loaders and excavators in a large scale, industrial environment
• Ability to operate a variety of heavy machinery and equipment safely and efficiently
• Experience in the operation of a Caterpillar, Sennebogen, Grapple
• Previous Hydraulic Crane experience preferred
• Ability to carry out instructions provided in written, oral, or diagrammatic form
• Excellent communication skills and ability to work well with a team

PHYSICAL DEMANDS AND REQUIREMENTS

• Environmental conditions – must work outside in all different weather conditions including extreme cold and extreme heat. The operator may at times be exposed to dangerous and/or toxic substances and must take necessary precautions to protect eyes, nose and skin from irritation and infection
• Mental demands- conditions that may lead to mental or emotional fatigue. This position entails working independently and maintaining a schedule of work. Any problems or inconveniences may result in increased stress to complete tasks in a limited time
• Occasionally lifting, carrying, pushing and/or pulling 25 to 50 pounds

Commitment to Diversity: As an equal opportunity employer committed to meeting the needs of a multi-generational and multicultural workforce, Key Staffing recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to msalas@hirekeystaff.com

Job Responsibilities:

• Assist members with completing Medi-Cal enrollment and renewal applications.
• Review, prepare, and help submit documents required to maintain eligibility.
• Schedule one-on-one appointments and follow up to ensure applications are completed.
• Explain the renewal process, answer questions, and help resolve enrollment concerns.
• Update member contact information, demographic records, and encounter notes in databases and spreadsheets.
• Coordinate with government agencies and community partners to support members.
• Support community outreach activities and assist with training new navigators.
• Prepare weekly activity reports and monthly summaries of enrollment assistance.
• Maintain confidentiality and protect member information.
• Report member concerns and recommend improvements to the supervisor.

Qualifications:

• High school diploma or equivalent.
• At least two years of recent customer service experience or experience in a related field.
• Bilingual in English and Spanish required.
• Strong communication, problem-solving, and decision-making skills.
• Comfortable assisting diverse populations in person and over the phone.
• Proficient in Microsoft Word, Excel, PowerPoint, and data entry.
• Strong organizational skills and the ability to manage appointments, documentation, and follow-up.
• Ability to work at two local locations and accommodate occasional evening or weekend hours.

Commitment to Diversity: As an equal opportunity employer committed to meeting the needs of a multi-generational and multicultural workforce, Key Staffing recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.

Job Responsibilities:

• Assist production crews with general labor and material handling.
• Clean and prepare concrete forms and work areas.
• Move, organize, and stage materials and supplies.
• Use hand and power tools as directed.
• Maintain a clean work area and follow all safety procedures.

Qualifications:

• General labor, construction, or manufacturing experience preferred.
• Comfortable working outdoors and performing physical tasks throughout the shift.
• Able to follow instructions and work well with a team.
• Reliable attendance and punctuality.
• Available for the early morning schedule and overtime as needed.

Commitment to Diversity: As an equal opportunity employer committed to meeting the needs of a multi-generational and multicultural workforce, Key Staffing recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to msalas@hirekeystaff.com

Location: Bakersfield, CA - Per Diem Travel Initially onsite Chowchilla, CA
Compensation: Anticipated $25–$40 per hour, depending on experience
Employment Type: Direct Hire

About the Opportunity

Key Staffing is seeking a detail-oriented Project Controls Coordinator for a growing industrial contractor. This position will support project leadership with cost tracking, document control, field administration, and communication to help keep a complex industrial construction project organized and moving forward.

The ideal candidate brings strong project-support experience, takes initiative, and anticipates the needs of field leadership. This opportunity offers the potential to support additional projects as the company continues to grow.

Key Responsibilities

• Track project budgets, expenditures, labor hours, and related costs.
• Compare project spending with reported progress and flag discrepancies or potential cost overruns for leadership review.
• Assist with manpower tracking and maintain scheduling information provided by project leadership.
• Maintain organized electronic project folders, drawings, and supporting documentation.
• Track document revisions and help ensure project teams have access to current information.
• Maintain logs for requests for information (RFIs) and change orders, assist with submissions as directed, and follow up on outstanding approvals.
• Attend project meetings, record decisions and action items, and communicate updates to appropriate stakeholders.
• Coordinate and verify field tickets and timecards, identifying discrepancies before submission for payroll or billing.
• Track purchase orders, invoices, equipment and tool requests, materials, and deliveries.
• Communicate with vendors, field personnel, and project leadership to support timely follow-through.
• Assist with site visits and safety-related documentation as directed.

Qualifications

• Experience in project controls, project coordination, document control, or a comparable project-support role.
• Experience supporting industrial construction, electrical contracting, oil and gas, energy, renewables, or a similar project-driven environment.
• Working knowledge of project cost tracking, labor-hour reporting, and document-control processes.
• Familiarity with RFIs, change orders, purchase orders, and construction documentation.
• Strong computer skills and the ability to learn unfamiliar systems quickly.
• Excellent organization, attention to detail, and written and verbal communication skills.
• Ability to prioritize multiple responsibilities and follow outstanding items through completion.
• Confidence working with field leadership, technical personnel, vendors, and other project stakeholders.

Preferred Experience

• Familiarity with electrical or industrial construction terminology and drawings.
• Experience supporting projects with detailed documentation and stringent site requirements.
• Demonstrated ability to anticipate project needs and provide proactive administrative support.

Work Location and Travel

• The initial assignment requires onsite work near Chowchilla.
• Future assignments may involve other project locations or support from Bakersfield, depending on business needs.
• Travel and any applicable per diem arrangements will be discussed during the interview process.

Apply Today

If you have strong project-controls experience and enjoy bringing organization and follow-through to a busy industrial project, Key Staffing would like to connect with you. Submit your resume for consideration.

Commitment to Diversity: As an equal opportunity employer committed to meeting the needs of a multi-generational and multicultural workforce, Key Staffing recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.

We are seeking an experienced Automotive Technician to diagnose, troubleshoot, maintain, and repair company vehicles, including automobiles and ambulances. This position requires a strong hands-on automotive background with an emphasis on electrical troubleshooting and diagnostics.

The Automotive Technician will work with minimal supervision and perform preventative maintenance, inspections, diagnostics, and repairs while ensuring all work meets company safety, EPA, and quality standards.

ESSENTIAL JOB DUTIES & RESPONSIBILITIES

• Diagnose, troubleshoot, and repair automobiles and ambulances with minimal supervision.
• Perform preventative maintenance and safety inspections on gasoline and diesel-powered vehicles.
• Diagnose and repair electrical and computerized vehicle systems using electronic diagnostic equipment.
• Troubleshoot and repair engines, fuel injection systems, driveline components, steering and suspension systems.
• Diagnose and repair A/C, power steering, hydraulic brake, and electrical systems.
• Operate electronic diagnostic equipment, electric hoists, and other automotive repair equipment.
• Work on vehicles equipped with both automatic and manual transmissions.
• Perform vehicle diagnostics using electronic testing and computerized diagnostic equipment.
• Complete repairs according to established procedures and safety standards.
• Test drive vehicles to verify repairs have been completed accurately.
• Document vehicle repairs, labor time, equipment, and supplies accurately in the computer system.
• Read and interpret repair orders, service information, and training manuals.
• Inspect tools and equipment to ensure they are safe, operational, and compliant with applicable standards.
• Communicate with the Shop Manager and Office Manager regarding repairs, assignments, schedules, and special instructions.
• Assist and provide guidance to other technicians as assigned.
• Maintain compliance with company safety policies, EPA procedures, environmental standards, and quality expectations.
• Stay current on automotive technology, diagnostic procedures, and industry standards.

QUALIFICATIONS & REQUIREMENTS

• Minimum 3 years of proven hands-on experience repairing light- to heavy-duty vehicles.
• Experience working on Ford, Chevrolet, and GMC vehicles.
• Strong electrical troubleshooting and diagnostic skills preferred.
• Hands-on experience with:
  • Computerized diagnostics
  • Automotive electrical systems
  • A/C systems
  • Power steering
  • Hydraulic brakes
  • Gasoline engines
  • Diesel engines
• Knowledge of GM Duramax and Ford Powerstroke engines is a plus.
• Ability to perform quality repairs safely, accurately, and consistently.
• Automotive Service Excellence (ASE) Certification preferred, or willingness to work toward ASE Certification.
• Ability to provide own hand tools necessary to perform vehicle maintenance and repairs.
• Must be able to work overtime, weekends, and holidays as needed.
• Ability to remain calm and professional in a fast-paced work environment.
• Must be able to work independently while also collaborating with other technicians.

EDUCATION & LICENSE REQUIREMENTS

• High school diploma or GED preferred.
• Must possess a valid and current California Driver License.
• Must be insurable under the company's commercial vehicle insurance policy.

PHYSICAL REQUIREMENTS

• Ability to lift up to 75 pounds.
• Ability to stand and walk for extended periods.
• Frequent pushing and pulling.
• Frequent reaching.
• Frequent kneeling and squatting.
• Ability to climb as required to complete job duties.
• Ability to perform physically demanding automotive maintenance and repair work.

Commitment to Diversity: As an equal opportunity employer committed to meeting the

needs of a multi-generational and multicultural workforce, Key Staffing recognizes that a diverse

staff, reflective of our community, is an integral and welcome part of a successful and ethical

business. We hire local talent at all levels regardless of race, color, religion, age, national origin,

gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms

both within our company and across interactions with clients, candidates, and partners.

Temp-to-Hire | Full-Time | Bakersfield, CA

We are seeking a detail-oriented and organized Human Resources Assistant to provide administrative and transactional support across the employee lifecycle. This position will work closely with the HR Operations Manager and assist with recruitment, onboarding, employee records, timekeeping, benefits, and training.

Key Responsibilities

• Assist with recruitment by posting positions, screening applicants, scheduling interviews, and maintaining candidate records.
• Coordinate background checks, drug screenings, and reference checks.
• Prepare new-hire paperwork and ensure all required documentation is completed prior to the employee's start date.
• Assist with onboarding, including I-9 verification, personnel files, HRIS/payroll data entry, and training coordination.
• Maintain accurate and confidential employee, personnel, medical, and I-9 records.
• Assist with timekeeping, attendance, PTO tracking, payroll documentation, and employee schedule updates.
• Support leave and benefits administration by distributing paperwork, tracking documentation, and following up on outstanding items.
• Track mandatory training, certifications, licenses, BLS cards, and other employee credentials.
• Prepare routine HR reports, communications, and other administrative documents.
• Provide general administrative support to the HR department while maintaining strict confidentiality.

Qualifications

• High school diploma or equivalent required.
• Minimum 1 year of administrative experience.
• HR, medical office, or staffing/recruitment experience preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• HRIS or applicant tracking system experience preferred.
• Ability to handle confidential information professionally and discreetly.
• Bilingual English/Spanish preferred.
• Must be able to work full-time and travel between locations as needed.
• Must successfully complete required pre-employment screening.

Ideal Candidate

The ideal candidate is organized, dependable, detail-oriented, and comfortable managing multiple HR tasks and deadlines. This is a great opportunity for someone looking to grow their experience in Human Resources while supporting a busy HR team.

Commitment to Diversity: As an equal opportunity employer committed to meeting the needs of a multi-generational and multicultural workforce, Key Staffing recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners. 

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to knegrete@hirekeystaff.com

The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a professional office environment.

Key Responsibilities

• Answer incoming calls, provide information, take messages, and route calls appropriately.
• Greet and assist visitors while maintaining a professional and welcoming office environment.
• Operate and maintain office equipment, including computers, copiers, and video conferencing equipment.
• Coordinate equipment repairs and service as needed.
• Manage and maintain executive calendars, including scheduling meetings and appointments.
• Maintain and update the company master calendar.
• Sort, scan, distribute, and prepare incoming and outgoing mail and packages.
• Run company errands as needed.
• Monitor and replenish office, kitchen, restroom, and cleaning supplies.
• Organize and maintain a small inventory of company products/materials.
• Provide administrative support to the Asset Management team and other departments as needed.
• Assist with special projects, research, meetings, and event coordination.
• Draft and distribute professional correspondence, including emails, memos, and letters.
• Assist with record retention and document management.
• Verify and maintain vendor records, including insurance certificates.
• Handle bank deposits and other administrative errands as needed.
• Maintain confidentiality when handling sensitive company and executive information.
• Perform other administrative duties as assigned.

Required Qualifications

• Minimum 5 years of administrative experience.
• High school diploma or equivalent required; additional education or certifications preferred.
• Valid California driver's license.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and proofreading abilities.
• Professional demeanor with excellent interpersonal and customer service skills.
• Ability to work independently while also collaborating effectively with a team.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Physical Requirements

• Primarily sedentary office position involving extended periods of sitting and computer use.
• Ability to sit, stand, bend, stretch, and reach throughout the workday.
• Ability to lift and carry office supplies or equipment weighing up to 40 pounds.
• Ability to drive daily for company-related errands.
• Must be able to effectively communicate, observe, and comprehend information necessary to perform job duties.

Ideal Candidate

The ideal candidate will be a dependable and polished administrative professional who takes initiative, stays organized, and is comfortable supporting multiple individuals and departments. Experience in an agricultural or professional office environment is a plus.

Commitment to Diversity: As an equal opportunity employer committed to meeting the needs of a multi-generational and multicultural workforce, Key Staffing recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners. 

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to cbalz@hirekeystaff.com

The successful candidate will be a confident communicator, highly computer savvy, detail-oriented, and able to hit the ground running in a fast-paced environment.

Key Responsibilities

• Provide administrative and executive-level support
• Provide front desk coverage and answer/direct incoming calls
• Greet and assist clients professionally
• Manage appointments and scheduling
• Process Accounts Payable and Accounts Receivable
• Process invoices and assist with check runs
• Prepare bank deposits and assist with other accounting-related tasks
• Manage office supplies and general office needs
• Maintain organized records and documents
• Communicate professionally with clients, vendors, and other contacts
• Use QuickBooks for accounting and bookkeeping functions
• Potentially assist with client bookkeeping based on experience
• Handle confidential information appropriately
• Learn and follow office procedures, workflows, and internal systems
• Use technology and AI tools to improve efficiency when appropriate

Required Qualifications

• Previous experience in a professional office environment
• Strong written and verbal communication skills
• Excellent grammar and spelling
• Strong organizational and time-management skills
• Ability to work independently and take initiative
• Ability to learn new systems and processes quickly
• Strong Microsoft Office skills, including:
  • Outlook
  • Excel
  • Word
• Strong overall computer skills
• Ability to interact professionally with clients
• Ability to handle multiple priorities and meet deadlines

Preferred Qualifications

• Executive Assistant or Administrative Assistant experience
• Accounting or bookkeeping experience
• Accounts Payable/Accounts Receivable experience
• QuickBooks Desktop and/or QuickBooks Online experience
• Experience with ShareFile or similar document-management systems
• Experience using Claude, ChatGPT, or other AI tools
• Experience in a CPA, accounting, tax, or professional services environment
• Bilingual English/Spanish is a plus, but not required

Schedule

The regular schedule is four 9-hour days, 7:00 AM–5:00 PM, with Fridays off.

During September and October, additional Friday hours/overtime may be required due to extension season. During tax season, the office may remain open until noon on Fridays, with a 40-hour workweek and overtime as needed.

Ideal Candidate

The ideal candidate is someone who is professional, confident, organized, computer savvy, and a fast learner. You should be comfortable taking initiative, managing responsibilities independently, and communicating with clients in a professional manner.

This is an excellent opportunity for an experienced administrative professional who enjoys a combination of executive support, accounting, client service, and office management responsibilities.

Pay: Up to $25.00/hour, depending on experience.

Commitment to Diversity: As an equal opportunity employer committed to meeting the needs of a multi-generational and multicultural workforce, Key Staffing recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners. 

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to knegrete@hirekeystaff.com

The Transportation Coordinator will work closely with drivers, transportation providers, vendors, and internal departments to coordinate services, maintain accurate records, resolve transportation issues, and ensure all services are completed safely and on time.

Key Responsibilities

• Coordinate daily transportation schedules, routes, and dispatch activities.
• Communicate with drivers, carriers, vendors, and internal departments regarding service needs and schedule changes.
• Track transportation activity and monitor services for timeliness and efficiency.
• Assist with fleet scheduling and help ensure vehicles are ready for scheduled transportation needs.
• Resolve scheduling, transportation, and service-related issues quickly and professionally.
• Maintain accurate records related to transportation activity, billing, invoicing, costs, and vehicle usage.
• Assist with vendor management, service evaluations, and contract-related processes.
• Monitor transportation expenses and support cost-control efforts.
• Ensure transportation services follow company policies, safety standards, and applicable regulations.
• Prepare reports related to transportation performance, service levels, and costs.
• Respond to client or member questions and concerns regarding transportation services.
• Support transportation procedures, special projects, and additional operational needs as assigned.

Qualifications

• High school diploma or equivalent required.
• Minimum of 2 years of experience in transportation, logistics, dispatching, scheduling, fleet coordination, or customer service.
• Experience with Microsoft Office, scheduling software, and transportation databases.
• TripMaster or similar transportation scheduling software experience is highly preferred.
• Associate's or bachelor's degree in Logistics, Business Administration, or a related field is preferred.
• Bilingual English/Spanish
• Knowledge of transportation regulations and HIPAA compliance is a plus.

What We're Looking For

• Strong organizational and multitasking skills.
• Excellent communication and customer service skills.
• Strong attention to detail and accurate recordkeeping.
• Ability to troubleshoot problems and make decisions independently.
• Ability to manage changing schedules and priorities in a fast-paced environment.
• Professional and dependable when working with drivers, vendors, clients, and internal teams.
• Flexibility to work occasional overtime and weekends based on operational needs.

Job Type: Full-Time

Experience Preferred:
Transportation Coordination | Logistics | Dispatching | Route Scheduling | Fleet Coordination | Vendor Management | Customer Service

This is a great opportunity for an experienced Transportation Coordinator, Dispatcher, Logistics Coordinator, Fleet Coordinator, Transportation Specialist, or Scheduling Coordinator looking to join a team where organization, communication, and problem-solving are essential to daily operations.

Commitment to Diversity: As an equal opportunity employer committed to meeting the needs of a multi-generational and multicultural workforce, Key Staffing recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.