Receptionist
Job Description
Administrative Accounting Assistant / Receptionist
Job Summary
Under the direction of the Controller, this on-site position provides administrative, clerical, receptionist, and accounting support. The role is responsible for assisting with filing, scanning, copying, documentation, customer and vendor inquiries, and other related duties as assigned. This position requires strong bilingual communication skills in English and Spanish, professionalism, attention to detail, and the ability to maintain confidentiality.
Essential Duties and Responsibilities
Serve as the primary receptionist, greeting visitors in English and Spanish, maintaining visitor sign-in procedures, and notifying appropriate personnel of arrivals.
Answer and direct incoming phone calls in a professional and courteous manner.
Receive, sort, and distribute incoming mail and deliveries daily.
Assist with filing, scanning, indexing, and maintaining electronic and hard-copy records related to Accounts Receivable, Accounts Payable, and other financial documents.
Support the processing and organization of invoices, accounting records, and departmental documentation.
Assist with customer and vendor inquiries by gathering information, coordinating with the appropriate staff, and following up as needed.
Provide administrative and clerical support to the CFO, Controller, and VP of Human Resources.
Prepare copies, reports, correspondence, and other documents as requested.
Maintain confidentiality of financial, customer, vendor, and internal business information.
Perform additional duties and responsibilities as assigned.
Required Skills and Competencies
Strong verbal and written communication skills in both English and Spanish.
Professional and customer-service-oriented demeanor.
Ability to speak clearly and courteously with visitors, customers, vendors, and internal staff.
Strong attention to detail with the ability to maintain accurate records.
Ability to organize, prioritize, and complete tasks efficiently.
Comfortable working in a team environment and supporting multiple departments.
Ability to handle confidential information with discretion.
Strong judgment, dependability, and follow-through.
Ability to work well under pressure and maintain professionalism.
Willingness to learn, take initiative, and contribute ideas for process improvement.
Qualifications
High school diploma or equivalent required.
Bilingual in English and Spanish required.
Previous receptionist, administrative, clerical, accounting support, or customer service experience preferred.
Proficiency with Microsoft Word, Excel, PowerPoint, and general office software.
Basic math skills, including the ability to add, subtract, multiply, and divide using whole numbers, fractions, and decimals.
Ability to work effectively with a team and provide support to multiple departments.
Physical Requirements
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly required to stand, walk, sit, speak, hear, write, type, and use a computer and calculator.
Compensation
$19.00 - $22.00 per hour, depending on experience.
Commitment to Diversity: As an equal opportunity employer committed to meeting the needs of a multi-generational and multicultural workforce, Key Staffing recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.
If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to knegrete@hirekeystaff.com