Administrative Assistant

Location: Visalia, CA
Schedule: Monday – Friday | Full-Time
Pay:$19/hr 

Position Overview

Key Staffing is seeking a detail-oriented and organized Administrative Assistant to support daily office operations for one of our valued clients. This role is ideal for someone who enjoys working in a fast-paced environment, has excellent organizational skills, and takes pride in maintaining accurate records while providing administrative support across multiple departments.

The ideal candidate is dependable, proactive, and able to manage multiple priorities while maintaining confidentiality and professionalism.

Essential Duties & Responsibilities

• Perform a variety of day-to-day administrative and clerical duties.
• Maintain organized filing systems and accurate business records.
• Support multiple departments with documentation, recordkeeping, and administrative tasks.
• Assist with payroll-related reporting and recurring administrative processes.
• Maintain and reconcile petty cash records while ensuring accurate documentation.
• Prepare reports, correspondence, and other business documents as needed.
• Help develop and document administrative procedures and workflows.
• Provide support for special projects and additional assignments as requested.
• Participate in cross-training to assist with various office functions.
• Communicate professionally with internal team members and external contacts.
• Ensure all work is completed accurately and within established deadlines.

Qualifications

• Previous administrative or office support experience preferred.
• Strong organizational and time management skills.
• Proficient with Microsoft Office, including Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Self-motivated with a positive attitude and willingness to learn.

Physical Requirements

• Ability to remain seated for extended periods while working at a computer.
• Frequent use of hands and fingers for typing and other repetitive motions.
• Ability to communicate effectively in person and over the phone.
• Ability to hear and exchange information in a professional office setting.
• Occasionally walk throughout the office to complete assigned tasks.
• Ability to lift and carry up to 10 pounds occasionally.

Why Work with Key Staffing?

• Opportunity for long-term employment with a reputable local employer.
• Professional office environment.
• Gain valuable administrative experience with opportunities to expand your skills.
• Supportive team environment with room for growth.

We are looking for motivated professionals who are organized, dependable, and ready to contribute to a successful team. If you enjoy administrative work and take pride in keeping operations running smoothly, we encourage you to apply.

Commitment to Diversity: As an equal opportunity employer committed to meeting the needs of a multi-generational and multicultural workforce, Key Staffing recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners