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We are seeking a highly organized, detail-oriented, and professional Administrative Assistant to support executives and team leaders with a variety of administrative and clerical responsibilities. This position will serve as a key point of contact for clients, visitors, vendors, and colleagues while helping ensure the smooth and efficient operation of the office.

The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a professional office environment.

Key Responsibilities

• Answer incoming calls, provide information, take messages, and route calls appropriately.
• Greet and assist visitors while maintaining a professional and welcoming office environment.
• Operate and maintain office equipment, including computers, copiers, and video conferencing equipment.
• Coordinate equipment repairs and service as needed.
• Manage and maintain executive calendars, including scheduling meetings and appointments.
• Maintain and update the company master calendar.
• Sort, scan, distribute, and prepare incoming and outgoing mail and packages.
• Run company errands as needed.
• Monitor and replenish office, kitchen, restroom, and cleaning supplies.
• Organize and maintain a small inventory of company products/materials.
• Provide administrative support to the Asset Management team and other departments as needed.
• Assist with special projects, research, meetings, and event coordination.
• Draft and distribute professional correspondence, including emails, memos, and letters.
• Assist with record retention and document management.
• Verify and maintain vendor records, including insurance certificates.
• Handle bank deposits and other administrative errands as needed.
• Maintain confidentiality when handling sensitive company and executive information.
• Perform other administrative duties as assigned.

Required Qualifications

• Minimum 5 years of administrative experience.
• High school diploma or equivalent required; additional education or certifications preferred.
• Valid California driver's license.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and proofreading abilities.
• Professional demeanor with excellent interpersonal and customer service skills.
• Ability to work independently while also collaborating effectively with a team.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Physical Requirements

• Primarily sedentary office position involving extended periods of sitting and computer use.
• Ability to sit, stand, bend, stretch, and reach throughout the workday.
• Ability to lift and carry office supplies or equipment weighing up to 40 pounds.
• Ability to drive daily for company-related errands.
• Must be able to effectively communicate, observe, and comprehend information necessary to perform job duties.

Ideal Candidate

The ideal candidate will be a dependable and polished administrative professional who takes initiative, stays organized, and is comfortable supporting multiple individuals and departments. Experience in an agricultural or professional office environment is a plus.

Commitment to Diversity: As an equal opportunity employer committed to meeting the needs of a multi-generational and multicultural workforce, Key Staffing recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners. 

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to knegrete@hirekeystaff.com